it_services:fi:owncloudsharefiles
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it_services:fi:owncloudsharefiles [2023/05/22 12:29] florido [5. Sharing files with others] |
it_services:fi:owncloudsharefiles [2023/05/29 09:47] (current) florido [Concept] |
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| - | FIXME this page is still work in progress. FIXME | ||
| - | |||
| ====== Sharing files with ownCloud ====== | ====== Sharing files with ownCloud ====== | ||
| - | This page describes how to syncronize and share files using ownCloud as one does with DropBox or Box. | + | This page describes how to synchronize and share files using ownCloud as one does with DropBox or Box. |
| If you are looking for a description of how to backup your laptop files please refer to this page instead: [[:it_services:fi:backuplaptopconf | Setting up backup with owncloud ]] | If you are looking for a description of how to backup your laptop files please refer to this page instead: [[:it_services:fi:backuplaptopconf | Setting up backup with owncloud ]] | ||
| **Note:** The icons, the appearance and location of graphical elements depend on the operating system. In this page I show pictures relative to Linux, but they are more or less the same in other operating systems. | **Note:** The icons, the appearance and location of graphical elements depend on the operating system. In this page I show pictures relative to Linux, but they are more or less the same in other operating systems. | ||
| + | |||
| ===== Concept ===== | ===== Concept ===== | ||
| Sharing and sync system as ownCloud are based on this principle: | Sharing and sync system as ownCloud are based on this principle: | ||
| - | - one cloud server maintains all files | + | - **one** cloud **server** maintains all files |
| - | - one or more cloud clients for one user (your devices) sync their files to the server | + | - **one or more** cloud **clients** for one user (your devices) sync their files to the server |
| - | - one or more clients can share files via the server | + | - **one or more clients** can share files via the server |
| - | - the shared folders will be shown at the base folder of your account on the server. A typical folder structure is as such: | + | - the **folders shared with you by other users** will be shown at the **base folder of your account on the server**. A typical folder structure is as such: |
| * owncloud/ | * owncloud/ | ||
| - | * mylaptop1/ | + | * //your// laptop1/ |
| - | * myfiles/ | + | * //your// myfiles/ |
| - | * myworkstation1/ | + | * //your// workstation1/ |
| - | * myfiles/ | + | * //your// myfiles/ |
| - | * somesharedfolder1/ | + | * **other user** sharedfolder1/ |
| - | * sharedfiles1 | + | * **other user** sharedfiles1 |
| - | * somesharedfolder2/ | + | * **other user** sharedfolder2/ |
| - | * sharedfiles2 | + | * **other user** sharedfiles2 |
| ===== 0. Prerequisites ===== | ===== 0. Prerequisites ===== | ||
| Line 66: | Line 65: | ||
| * :!: **NOTE** :!: : if you choose "Start a clean sync" **all the existing data in the folder will be deleted!**. In the example above I will select to keep the data that is already in the folder, just to be safe. | * :!: **NOTE** :!: : if you choose "Start a clean sync" **all the existing data in the folder will be deleted!**. In the example above I will select to keep the data that is already in the folder, just to be safe. | ||
| * 4.5 Click on ''Connect...''. The client will start retrieving the files from the server. | * 4.5 Click on ''Connect...''. The client will start retrieving the files from the server. | ||
| - | ===== 5: (Optional) Select which folders you want from the server ===== | + | ===== 5: (Optional) Select which folders you want to synchronize from the server ===== |
| At any time you can go back to the settings and change which folders do you want to sync by simply ticking/unticking the box next to the folder name. | At any time you can go back to the settings and change which folders do you want to sync by simply ticking/unticking the box next to the folder name. | ||
| Line 94: | Line 93: | ||
| * 6.3 Select the sharing method, either **Users and Groups** or **Public Links**. See instructions below for each method. | * 6.3 Select the sharing method, either **Users and Groups** or **Public Links**. See instructions below for each method. | ||
| - | ==== 5.3.a User or Group sharing ==== | + | ==== 6.3.a User or Group sharing ==== |
| - | * 5.3.a.1 Click on **User or Group** sharing | + | * 6.3.a.1 Click on **User or Group** sharing |
| - | * 5.3.a.2 Start writing in the fiels "Share with users, groups or remote users" the name/email of a colleague or a division name (there might be still old division names in the list) | + | * 6.3.a.2 Start writing in the fiels "Share with users, groups or remote users" the name/email of a colleague or a division name (there might be still old division names in the list) |
| * **NOTE:** Sharing with external ownCloud servers is currently untested and not supported. {{ :it_services:fi:owncloud_sync_shareview.png?nolink&500 |}} | * **NOTE:** Sharing with external ownCloud servers is currently untested and not supported. {{ :it_services:fi:owncloud_sync_shareview.png?nolink&500 |}} | ||
| - | * The selected user will now appear in the list. It is now possible to define which permissions the user has on the file by clicking on the cog icon TODOPIC and selecting the desired permissions. The choices are automatically saved. | + | * The selected user will now appear in the list. It is now possible to define which permissions the user has on the file by clicking on the cog icon {{:it_services:fi:owncloud_sync_sharelink_icons_cog.png?nolink&100|}} and selecting the desired permissions. The choices are automatically saved. |
| * You can also send an email to notify the user and set and expiry date after which the sharing will be no longer valid. | * You can also send an email to notify the user and set and expiry date after which the sharing will be no longer valid. | ||
| - | ==== 5.3.b Public Links ==== | + | ==== 6.3.b Public Links ==== |
| - | + | ||
| - | * 5.3.b.1 | + | |
| + | * 6.3.b.1 Select the Public Links tab {{ :it_services:fi:owncloud_sync_publiclink.png?nolink&400 |}} | ||
| + | * 6.3.b.2 Select ''Create public link''. A new dialog will appear: {{ :it_services:fi:owncloud_sync_sharelink.png?nolink&400 |}} | ||
| + | * 6.3.b.3 Fill in all the details that apply. Choose a name for the shared item for you to remember, choose a password if needed (recommended) and set an expiry date for the link (also recommended) {{ :it_services:fi:owncloud_sync_sharelink_pass_date.png?nolink&400 |}} | ||
| + | * 6.3.b.4 When done, click ''Share''. The link will be created. {{ :it_services:fi:owncloud_sync_sharelink_options.png?nolink&400 |}} | ||
| + | * 6.3.b.5 In order to obtain the created link, click on the paste icon on the right of the link: {{ :it_services:fi:owncloud_sync_sharelink_options_copylink.png?nolink&400 |}} | ||
| + | * 6.3.b.6 Paste the link wherever you want. | ||
| + | |||
| Official documentation: | Official documentation: | ||
| https://doc.owncloud.com/webui/next/classic_ui/files/public_link_shares.html | https://doc.owncloud.com/webui/next/classic_ui/files/public_link_shares.html | ||
| - | TODO | ||
it_services/fi/owncloudsharefiles.1684758540.txt.gz · Last modified: 2023/05/22 12:29 by florido
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